Configure Windows Mail to connect to Gmail

Continuing our “How to” series on configuring Windows Mail for different e-mail providers, today we are going to show you, step by step, how to configure Windows Mail to connect to your Gmail account. As you might now, Gmail offers free POP3 support for all accounts. However, in order to use it, you might need to activate it from the Gmail web interface.

How to activate POP3 in Gmail

Before starting, please check if POP3 is activated for your Gmail account. To check, login to your account and go to Settings -> Forwarding and POP/IMAP.


Now activate your POP3 service by selecting one of these two options: Enable POP for all mail, or Enable POP for mail that arrives from now on.


How to configure Windows Mail

First, start Windows Mail. Go to the Tools menu and then click on the Accounts button as shown in the picture below.

Windows Mail

Then, click on the Add button.

Windows Mail

Select the E-mail Account option and click on Next.

Windows Mail

Next you can choose the display name that will be shown in every outgoing e-mail message. Type it and go to the next window.

Windows Mail

Now, you will be asked for your e-mail address. Type it and click on Next.

Windows Mail

In the next window you have to setup the e-mail servers. From the Incoming e-mail server drop-down list, select POP3. Then, enter the Incoming & Outgoing server names as shown in the picture below and check the Outgoing server requires authentication option. When you are done, click on Next.

Windows Mail

In the Internet Mail Logon window you have to enter your e-mail address and password. Also, for your ease-of-use, check the Remember password option and then click on Next.

Windows Mail

You are now almost done. Check the Do not download my e-mail at this time option as you will have to make some other minor adjustments. Then, click on the Finish button.

Windows Mail

The Internet Accounts window should be opened. Select your Gmail account and click on Properties.

Windows Mail

Go to the Advanced tab and type 465 as the port for the SMTP server and 995 for the POP3 server. Also, please note that you have to check the option that says “This server requires a secure connection (SSL)” for both POP3 and SMTP.

If you want your messages to be left on the Gmail servers as backup, then don’t forget to check the option that says Leave a copy of messages on server. If you do not check it, when a message is downloaded it is automatically removed from the Gmail servers. When finished, click on OK.

Windows Mail

Windows Mail is now configured to access your Gmail account and download your messages. Press the Send/Receive button and the download will start.

Windows Mail

Related articles:
Windows Mail
Configure Windows Mail to connect to Yahoo Mail Plus
Where are the e-mail identities?

45 thoughts on “Configure Windows Mail to connect to Gmail”

  1. Question about windows mail
    After you setup accounts in Windows Mail and send a test email but the test email for both accounts shows up in one inbox
    Is that normal when sending a test email after setting up the accounts or does the test email suppose to show up in seperate inboxes for each account? If so, how do you seperate the accounts so that they have seperate inboxes?

    • Normal
      All the mail from all your accounts will show up in the same Inbox folder. If you want to have them in separate folders you will need to create some rules that move the e-mails to different folders.

  2. Thanks buddy you really
    Thanks buddy you really helped me out. i was loking for the solution from the last 3 days but was helpless…………..thank man once again……………..WINDOWS VISTA ——-ROCKS

  3. Finger
    I just configured windows mail to download my mails from gmail and everything went perfectly well but i use a HP Pavilion Entertainment PC it has a finger sensor which i use to long on and it seems to be asking me to swipe my finger each time a mail is about to be downloaded. What do i do to swipe once and have it download all my mails without asking again and again?

  4. Gmail account not working with windows mail
    Hi ,

    I followed the instructions to configure my gmail account to windows mail. i use a broadbrand connection. After configuring the windows mail when i click send/receive i get the following error message :

    The connection to the server has failed. Account: ‘’, Server: ‘’, Protocol: POP3, Port: 995, Secure(SSL): Yes, Socket Error: 10061, Error Number: 0x800CCC0E.

    Kindle help me to resolve that and use windows mail with my gmail account. Expecting your support.

    Thanks in advance,

  5. Unable to configure gmail into windows mail
    The following error appearing whenever I push send/receive button.

    The host ‘’ could not be found. Please verify that you have entered the server name correctly.
    Account: ‘’, Server: ‘’, Protocol: POP3, Port: 995, Secure(SSL): Yes, Socket Error: 11001, Error Number: 0x800CCC0D

    Please help

  6. Excellent, Thanks for this!! 😀
    Really appreciate the info. I wanted to stop using Thunderbird just because I wanted to start using the built in mail client in Vista which can backup my email instead of having to install a separate program.

  7. windows mail-gmail
    i set up windows mail and gmail but when i send or recieve it says gmail did not repond in 60 seconds do i want to wait another 60 seconds, cant figure this out- help please

  8. gmail at last!
    I was beginning to despair of ever being able to download my gmail to Windows Mail until I read the tutorial. Thanks very much. Can you plese tell me where I can find the one which will separate different gmail accounts into different folders.

  9. Get all the mails
    Thanks for the help that you have already provided in configuring Windows mail. I’ll be glad if you could let me know how to get all the e-mails from gmail to Winodws mail. I could not download the old mails from my gmail inbox. Its inconvenient to open gmail each time i need to read my old mails.

  10. configuring windows mal for gmail.
    hi there,

    i’m accessing internet in college using proxies and I’m not getting windows mail configured for gmail.
    please help.

  11. Windows mail with Gmail Problem
    I am able to send out mail via windows mail after configuring for gmail mail account but I am not able to receive mails from gmail Inbox. I enabled pop in gmail settings too. I did as per the steps mentioned in this forum.
    I am getting error message which I have pasted below.

    Account: ‘Gmail’, Server: ‘’, Protocol: POP3, Server Response: ‘-ERR not supported c28pf5791618anc.31’, Port: 995, Secure(SSL): Yes, Server Error: 0x800CCC90, Error Number: 0x800CCC18

    Can anyone help me in this?

  12. Bless ur heart
    Ive been sitting in front of this computer for 2 days trying to figure out how to work windows mail. My phone is dead because I was on the fone all day talking to help and they didn’t do me any good. You are my life savior! I mean, I could breathe again

  13. Download trouble
    This is helpful, but it will not download messages except when I initially open the program. If I leave Windows Mail open no messages download. But if I close it and reopen it, then it downloads the messages. What am I doing wrong?

  14. Regarding the configuration of Outlook to download the Yahoo Mai

    I have configured the yahoo(POP3) mails to Windows Mail, but the problem is whenever I click on Send/Receive, everytime mails downloading from begining. that means, If I click the button 3 tims, then each mail will be placing 3 copies in my Windows Mail?

    Can anyone suggest me on this?

    Suresh Kumar

  15. Thanks!!!
    Thanks so much sir. You really helped me a lot. I was searching, looking, calling and asking people & places for the solution for the last 5months and was helpless.. I even prayed to give me the right person/place to search..and God gave me the answer!!! Thanks again..
    Wishing you well..

  16. OMG… Thanks So Much!
    I have not been able to use my Windows mail since I got my laptop with Vista in July. It has just been a pain in the @$$! I want to say Thank you, even though I have not attempted it yet, can’t wait to get out of work and go home to configure this!!! I am Soooo Excited, and I just can’t hide it! Wish me luck boys! I have tried several times, with no luck! Thanks ~Susan

  17. Thanks For This Screenshot
    Thanks buddy this screenshot is of great help yaar i was looking for this thing from last 1month & now finally i hv got it windows vista is amazing***************

  18. Gmail in Windows Mail
    When I Press the Send/Receive button my windows mail ask for username and password which doesn’t work even after I type it in correctly. When I close it off I get this error:
    Account: ‘’, Server: ‘’, Protocol: POP3, Server Response: ‘-ERR [AUTH] Username and password not accepted.’, Port: 995, Secure(SSL): Yes, Server Error: 0x800CCC90, Error Number: 0x800CCC92..
    I’ve been using Windows Mail to get my Gmail for Months but it stopped working yesterday..HELP!

    • Sometimes the servers are not working
      I have the same problem sometimes when their servers don’t work correctly. It can happen that you receive this error one evening and next morning everything is back to normal.

  19. Thank you so much for taking
    Thank you so much for taking the time to make this infromation page! Thanks to you I got my e-mail up and running…… Finally! I was getting so aggravated because it was not working and the help section right in the outlook was not as thorough as your site.

    Thanks again!! =) CHEERS =)

  20. downlodaing mails on windows mail
    When i try to download my mails in windows mail from my google account pop3, only the recent received mails are downloaded, whereas mails recieved earlier are not downloading. i am missing so many of my mails. i have configured correctly and went through the process of configuring thrice, but no use. any suggestions.

      • Hi,
        I have enabled it for all

        I have enabled it for all mails, one time all the mails are downloaded, but when i dont switch on the system for 3-4 days, all the mails received on these days are not downloading on the next day.

  21. having toubles with configuration
    I followed every thing correctly … i even tried it like 5 times but it doesnt work … shows me this message all the time …..

    The host ‘’ could not be found. Please verify that you have entered the server name correctly.
    Account: ‘’, Server: ‘’, Protocol: POP3, Port: 995, Secure(SSL): Yes, Socket Error: 11001, Error Number: 0x800CCC0D

    PLease help …. i really need to configure this …


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