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In my previous tutorial, I have shown you how to install a local printer in Windows. As promised, now I will show you how to install a network printer. As you can see, the procedure is very similar. The main difference consists in the fact that a network printer is not directly attached to your PC and you will need to know details such as: the name of the PC on which it is installed, the printer name and/or the IP address.
Click the Start button and go to Control Panel.
In Windows 10 click the windows logo in the bottom-left corner of your screen and go to "Settings". Then click "Devices".
In the Control Panel window, in the Hardware and Sound group, click Printer.
In the Printers window, click Add a printer.
A new window appears, where you have to select “Add a network, wireless or Bluetooth printer”.
Windows Vista will now search through your network for printers and will list all the found items. Select the printer that you want to install and click Next. If Windows Vista hasn't listed the printer that you want to install, but you still know it exists, skip all the next steps and read the 'Network Printer not found' section.
In this next window you will see the name of the printer that will be installed. If you want, you can rename it, so that you can identify it much easier. When done, click Next.
Windows Vista will now install your network printer. At the end you will receive a notification. Click Finish and you are done.
Network Printer not found
If Windows Vista hasn't found the printer your were looking for, then click 'The printer that I want isn't listed'.
Here you have three options: browse for a printer, select a shared printer by name and add a printer using a TCP/IP address or hostname.
If you select the first option (browse for a printer) and click Next, Windows Vista will display all the computers that are currently running. Select the one that is connected to the printer you want to install and then select the printer. Then click Next until the end of the wizard.
When you select the second option (select a shared printer by name), type "\\", then the name of the computer where the printer is installed followed by "\" and the printer name. The text you type should be like this: "\\PCName\PrinterName". Alternatively, you can click the Browse button and select the computer and printer just like when choosing the first option described above. When finished, click Next and follow the remaining steps shown by the wizard.
The third option (add a printer using a TCP/IP address or hostname) is mostly used in large networks that have dedicated network printers. These printers are directly connected to a network and have their own IP address. To use this option you need to know the IP address of the printer. If you don't know it, contact the network administrator.
If you have this information, select the third option and click Next. In the next window type the printer's hostname or IP address and then the port (if needed). When done, click Next.
In the next window you can change the printer's name and choose if you want it set as your default printer. After you click on Next, you will be told that your printer has been found. Click on Finish and you are done.